You are: - An effective communicator, capable of resolving how best to reach different audiences and executing communications based on that understanding.
- Flexible in your approach and demeanor to align with the shifting demands of evolving circumstances.
- Adept at creating partnerships and working reciprocally with others to meet shared objectives and goals.
- A teammate and capable of building strong customer relationships and delivering customer-centric solutions.
- Willing to act and eager to accept new opportunities and tough challenges with imperative thinking, high energy, and passion.
- Adept at learning new software programs.
As an Administrative Supervisor, you will: - Function as a key resource within the department on all administrative matters and independently resolve issues and questions
- Run complex calendars of department leader and department staff, using independent judgment based on knowledge of priorities and resources
- Handle departmental information technology needs; acts as departmental liaison with Information Systems; work with managers on any issues identified
- Prepare/produce documents including memos, reports, presentations, and manuals as requested
- Initiate check requests, purchase requisitions, work orders, and other forms for approval
- Maintain departmental equipment inventory and maintenance agreements
- Maintain and run departmental keys and assures appropriate level of access and security
- Assure coverage for administrative support functions, including telephone coverage, absences, purchase orders, ordering of supplies, etc.
- Participate as a member of the EHS operations team to provide administrative and communications support including receiving reports of incidents
- Coordinate and serve as copy editor for EHS publications, resources, and other document controls, including: critical review of all EHS publications to ensure consistent standard of quality, grammar and professionalism coordination of technical review with EHS staff authoring publications and MSK community to ensure technical content satisfies audience needs and editing and formatting document for final publication
- Lead employee onboarding and offboarding procedures
- Assist with the management and administration of special projects. This might include acting as a liaison to external clients, leading vendors or third-party consultants, or providing project documentation or training materials
- Recognize the type and severity of an incident and implement the vital incident response protocols
- Partner with other EHS staff to develop other programs, as the need arises
You have: - High School Diploma required, Bachelors degree preferred
- Leadership/supervisory experience in Facilities Management preferred
- Proficiency in Microsoft Office: Word, Excel, PowerPoint
- Ability to multitask in a fast paced office
- Ability to work independently
- Excellent written and oral communication skills
- Flexibility with work hours is required
- Strong knowledge and experience with of Adobe Suite, including Illustrator, InDesign and Photoshop preferred.
- Strong computer skills and with an ability to independently use electronic means wherever possible (filing, meetings, communications, publications, etc.) and act as a leader for EHS in electronic utilization
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